Meeting Minutes 10/13/2010

Meeting Minutes - approved 11/10
Hatfield Public Library Building Committee
Smith Academy Media Room
13 October 2010

Present: Bryan Nicholas, Dodie Gaudet, Mary Williams, Harold Green, Ed Lesko, and Eliza Langhans (librarian and recording secretary)
Not Present: Jim Phaneuf, Susan Gaughan

Call to Order: The meeting commenced at 6:35PM

Committee Membership Status Updates: We are still short two members.

Discussion of Renderings: The Committee discussed their reaction to the first of the colored renderings, which shows the exterior of the building. The rendering was compared to the schematic design. Concerns were expressed by multiple members about the color of the siding, the roof lines and the rounded transition in the front. Eliza noted that some changes discussed with the architect were not made. Harold expressed his dissatisfaction with the rendering and will call Stephen Hale to discuss. Overall there was a feeling that the rendering would not effectively sell the building.

Approval of Minutes: MOVED, SECONDED, APPROVED.

MBLC Grant: Eliza submitted the Letter of Intent and received a confirmation. She and Dodie will attend a workshop on October 26th. We need to commission a geotechnical report as part of the grant process. Harold will get a cost estimate fromStephen.

Capital Project Form B: The committee reviewed the numbers and information for Form B. We will include an attachment for box seven (Cost & Recommended Sources of Financing) since our numbers are more complicated than what will fit on the form. Eliza will get estimates of yearly elevator and fire/security alarm costs for section eight (Net Effects on Operating Costs). Harold will be the contact person since Eliza will be out in December.

Historical Commission/Society: The committee discussed how to reach out to the Historical Society and ensure that their needs are met with the current plan. Harold will invite Pat Cady to the next meeting.

Town Center Visioning: The committee discussed the Town Visioning that was held last month. There was general agreement that there was too much on the agenda for effective discussion, but the committee is interested in seeing the results when they come out in December.

Owner’s Project Manager: Since we do not have money now, we will wait until we have more grant funds to hire a OPM. We agree that we have the skills and resources necessary to write the Construction Grant without an OPM.

Next Meeting: November 10, 2010 at 6:00 in the Library