Meeting Minutes - Approved 1/26/12
Hatfield Public Library Building Committee
Hatfield Public Library
1/11/2012
Present: Dodie Gaudet, Stephen Hale (architect), Eliza Langhans (librarian and recording secretary), Harold Green, Bryan Nicholas, Mary Williams
Not Present: Not present: Jim Phaneuf, Susan Gaughan
Call to Order: The meeting commenced at 7:05
Approval of Minutes: Deferred
Rendering: The final version of the rendering will be available on Friday.
Cost Estimate: The cost estimate is higher than expected. Harold, Stephen and Bryan will review the cost estimate to see what is driving up the cost. A final cost estimate will be ready by Friday.
Schematic Designs and Site Plan: Stephen will deliver final copies of the schematic designs and site plans on Tuesday.
Grant: At least one copy of the grant needs to be ready by Friday morning to give to the Board of Selectman to review before their meeting on Tuesday at 10:30. The Committee reviews the grant in its current form, discusses final changes and the logistics of copying and collating the grant before the January 19th deadline.
M/S/V: Approve the revised MBLC Construction Grant with changes.
Meeting adjourned: 8:35PM
Next Meeting: To be determined.
Thursday, February 16, 2012
Meeting Minutes 1/3/2012
Meeting Minutes - Approved 1/26/12
Hatfield Public Library Building Committee
Hatfield Public Library
1/3/2012
Present: Dodie Gaudet, Stephen Hale and Eliza Langhans (librarian and recording secretary), Jim Phaneuf, Bryan Nicholas, Mary Williams arrives at 6:30.
Not Present: Not present: Harold Green, Susan Gaughan
Call to Order: The meeting commenced at 6:01
Approval of Minutes: Deferred
Rendering: Stephen shows draft of revised rendering. Some concerns over connecting section between the old and new building. Harold requests that the rendering show proposed photovoltaic panels.
Floor Plans: Stpehen shows revised floor plans and sketch-ups (3-D models). The Committee discusses any final changes.
Grant: Susan and Harold will help Eliza check over and collate the grant and prepare it for approval at the next meeting.
Meeting adjourned: 8:00PM
Next Meeting: Wednesday, Jaunary 11th at 7:00PM at the Library
Hatfield Public Library Building Committee
Hatfield Public Library
1/3/2012
Present: Dodie Gaudet, Stephen Hale and Eliza Langhans (librarian and recording secretary), Jim Phaneuf, Bryan Nicholas, Mary Williams arrives at 6:30.
Not Present: Not present: Harold Green, Susan Gaughan
Call to Order: The meeting commenced at 6:01
Approval of Minutes: Deferred
Rendering: Stephen shows draft of revised rendering. Some concerns over connecting section between the old and new building. Harold requests that the rendering show proposed photovoltaic panels.
Floor Plans: Stpehen shows revised floor plans and sketch-ups (3-D models). The Committee discusses any final changes.
Grant: Susan and Harold will help Eliza check over and collate the grant and prepare it for approval at the next meeting.
Meeting adjourned: 8:00PM
Next Meeting: Wednesday, Jaunary 11th at 7:00PM at the Library
Meeting Minutes 12/20/11
Meeting Minutes - Approved 1/26/12
Hatfield Public Library Building Committee
Hatfield Public Library
12/20/2011
Present: Mary Williams, Susan Gaughan, Dodie Gaudet, Harold Green, Stephen Hale and Eliza Langhans (librarian and recording secretary) and Tim (landscape designer)
Not Present: Not present: Jim Phaneuf and Bryan Nicholson
Call to Order: The meeting commenced at 6:00
Approval of Minutes: M/S/V Minutes approved from 12/13/11 and 11/29/11
Floor Plans: The Committee goes over the Circulation Desk area and discusses options for the Teen Area, Cafe and Technology Commons.
Landscape: The Committee goes over the site plan with Tim the landscaper. Discussion includes the placement of the dumpster (which needs to be on the plan even if we do not currently have a dumpster and may not get one) and the placement of the trees and bushes and the effect on the view of the building. Bushes have beeen placed to disguise the A/C units. There is substantial discussion of the parking plans, how many spaces are needed and the optimal place to put them. Eliza will call Rosemary to get more information on MBLC parking requirements.
MBLC meeting: Harold and Eliza and Stephen review their meeting with Rosemary and Patience. Eliza passes out notes from the meeting to share with the group.
Meeting adjourned: 8:00PM
Next Meeting: Tuesday, January 3rd at 6:00PM at the Library
Hatfield Public Library Building Committee
Hatfield Public Library
12/20/2011
Present: Mary Williams, Susan Gaughan, Dodie Gaudet, Harold Green, Stephen Hale and Eliza Langhans (librarian and recording secretary) and Tim (landscape designer)
Not Present: Not present: Jim Phaneuf and Bryan Nicholson
Call to Order: The meeting commenced at 6:00
Approval of Minutes: M/S/V Minutes approved from 12/13/11 and 11/29/11
Floor Plans: The Committee goes over the Circulation Desk area and discusses options for the Teen Area, Cafe and Technology Commons.
Landscape: The Committee goes over the site plan with Tim the landscaper. Discussion includes the placement of the dumpster (which needs to be on the plan even if we do not currently have a dumpster and may not get one) and the placement of the trees and bushes and the effect on the view of the building. Bushes have beeen placed to disguise the A/C units. There is substantial discussion of the parking plans, how many spaces are needed and the optimal place to put them. Eliza will call Rosemary to get more information on MBLC parking requirements.
MBLC meeting: Harold and Eliza and Stephen review their meeting with Rosemary and Patience. Eliza passes out notes from the meeting to share with the group.
Meeting adjourned: 8:00PM
Next Meeting: Tuesday, January 3rd at 6:00PM at the Library
Meeting Minutes 12/13/11
Meeting Minutes - Approved 12/20/11
Hatfield Public Library Building Committee
Hatfield Public Library
12/13/2011
Present: Mary Williams, Dodie Gaudet, Harold Green, Stephen Hale and Eliza Langhans (librarian and recording secretary)
Not Present: Not present: Susan Gaughan, Jim Phaneuf and Bryan Nicholson
Call to Order: The meeting commenced at 6:43
Approval of Minutes: Deferred
Floor Plans: The Committee goes over the Children’s area, Book Sale area, and Reference/Periodicals
Landscape: The Committee receives a phone call from Tim the landscaper and goes over the landscaping for the library.
MBLC meeting: Harold and Eliza and Stephen are going to meet with Rosemary and possibly Patience at the MBLC. Depending on when the meeting is scheduled, Rosemary and Patience may be able to meet us halfway, but if not Harold and Eliza are willing to drive to Boston.
Geotech Contract: Moved/Seconded/Approved: Let O’Reilly, Talbot and Okun of Springfield produce the Geotechnical Report for the site (estimate under $1000)
Other: The Committee discusses rendering and model possibilities. Moved/Seconded/Approved: Pay Invoice HAT07
Meeting adjourned: 8:00PM
Next Meeting: Tuesday, December 20 at 6:00PM at the Library
Hatfield Public Library Building Committee
Hatfield Public Library
12/13/2011
Present: Mary Williams, Dodie Gaudet, Harold Green, Stephen Hale and Eliza Langhans (librarian and recording secretary)
Not Present: Not present: Susan Gaughan, Jim Phaneuf and Bryan Nicholson
Call to Order: The meeting commenced at 6:43
Approval of Minutes: Deferred
Floor Plans: The Committee goes over the Children’s area, Book Sale area, and Reference/Periodicals
Landscape: The Committee receives a phone call from Tim the landscaper and goes over the landscaping for the library.
MBLC meeting: Harold and Eliza and Stephen are going to meet with Rosemary and possibly Patience at the MBLC. Depending on when the meeting is scheduled, Rosemary and Patience may be able to meet us halfway, but if not Harold and Eliza are willing to drive to Boston.
Geotech Contract: Moved/Seconded/Approved: Let O’Reilly, Talbot and Okun of Springfield produce the Geotechnical Report for the site (estimate under $1000)
Other: The Committee discusses rendering and model possibilities. Moved/Seconded/Approved: Pay Invoice HAT07
Meeting adjourned: 8:00PM
Next Meeting: Tuesday, December 20 at 6:00PM at the Library
Meeting Minutes 11/29/2011
Meeting Minutes - Approved 12/20
Hatfield Public Library Building Committee
Hatfield Public Library
11/29/2011
Present: Dodie Gaudet, Harold Green, Bryan Nicholas, Jim Phaneuf, Stephen Hale and Eliza Langhans (librarian and recording secretary) and Susan Gaughan
Not Present: Mary Williams
Call to Order: The meeting commenced at 6:00
Approval of Minutes: MOVED, SECONDED, APPROVED: Minutes from 11/14
Design Brainstorming: The Committee went over the current design and discussed the particulars.
Holy Trinity: The Committee went through the Site Matrix with the addition of the Holy Trinity Church and made corrections as needed. The Trinity Church ranks 5 out of 6 options so they Committee will not be pursuing the Church as a site M/S/A: Revised Site Matrix
Foundation Meeting: Harold and Dodie will attend the next Foundation meeting to help bring the committee up to date.
Meeting adjourned: 8:00PM
Next Meeting: Tuesday, December 13 at 6:00PM at the Library
Hatfield Public Library Building Committee
Hatfield Public Library
11/29/2011
Present: Dodie Gaudet, Harold Green, Bryan Nicholas, Jim Phaneuf, Stephen Hale and Eliza Langhans (librarian and recording secretary) and Susan Gaughan
Not Present: Mary Williams
Call to Order: The meeting commenced at 6:00
Approval of Minutes: MOVED, SECONDED, APPROVED: Minutes from 11/14
Design Brainstorming: The Committee went over the current design and discussed the particulars.
Holy Trinity: The Committee went through the Site Matrix with the addition of the Holy Trinity Church and made corrections as needed. The Trinity Church ranks 5 out of 6 options so they Committee will not be pursuing the Church as a site M/S/A: Revised Site Matrix
Foundation Meeting: Harold and Dodie will attend the next Foundation meeting to help bring the committee up to date.
Meeting adjourned: 8:00PM
Next Meeting: Tuesday, December 13 at 6:00PM at the Library
Tuesday, November 15, 2011
Meeting Minutes 11/9/2011
Town of Hatfield - Approved 11/14/2011
Library Building Committee
Minutes of Meeting
Nov 9th 2011
Call to order by chairman Green at 7:00
Members Present: M. Williams, B. Nicholas, H. Green
Guest: S. Hale
Minutes Review – passed for next meeting
Action following 11/8 Town Hall Vote
Vote to extend Hale Architect contract. H. Green and S. Hale to draft additional clause.
Need to review and eliminate opposition from Holy Trinity option supporters. H. Green and S. Hale to contact realtor or chuch officials and get a tour prior to next meeting.
MBLC Grant discussion:
S. Hale reviewed his notes, which are slightly different from Eliza’s of the mblc review. Copy Attached:
Old Business: None discussed
New Business: Tentative Future Schedule Nov-14, Nov-28, Dec-5, Dec-19, Jan-2, Jan-16 all at 6:00 at the Library
Adjourn 8:30 PM
Library Building Committee
Minutes of Meeting
Nov 9th 2011
Call to order by chairman Green at 7:00
Members Present: M. Williams, B. Nicholas, H. Green
Guest: S. Hale
Minutes Review – passed for next meeting
Action following 11/8 Town Hall Vote
Vote to extend Hale Architect contract. H. Green and S. Hale to draft additional clause.
Need to review and eliminate opposition from Holy Trinity option supporters. H. Green and S. Hale to contact realtor or chuch officials and get a tour prior to next meeting.
MBLC Grant discussion:
S. Hale reviewed his notes, which are slightly different from Eliza’s of the mblc review. Copy Attached:
Old Business: None discussed
New Business: Tentative Future Schedule Nov-14, Nov-28, Dec-5, Dec-19, Jan-2, Jan-16 all at 6:00 at the Library
Adjourn 8:30 PM
Meeting Minutes 10/29/2011
Meeting Minutes - Approved 11/14/2011
Hatfield Public Library Building Committee
Hatfield Public Library
10/29/2011
Present: Harold Green, Susan Gaughan, and Eliza Langhans (librarian and recording secretary) and Mary Williams and Members of the Historical Society Board including Kathie Gow, George Ashley, Cory Bardwell, Helen (Huddie) Bardwell, Pat Cady, John Pease, Terry Pickunka
Not Present: Jim Phaneuf, Bryan Nicholas, Dodie
Call to Order: The meeting commenced at 10:08
Approval of Minutes: No Minutes
The Building Committee and Historical Society discussed the MBLC grant, the Town Hall Renovation. We reviewed the history of the grant and went over our talking points for the upcoming Town Meeting. Historical Society members expressed their support of the project.
Meeting adjourned: 11:00AM
Hatfield Public Library Building Committee
Hatfield Public Library
10/29/2011
Present: Harold Green, Susan Gaughan, and Eliza Langhans (librarian and recording secretary) and Mary Williams and Members of the Historical Society Board including Kathie Gow, George Ashley, Cory Bardwell, Helen (Huddie) Bardwell, Pat Cady, John Pease, Terry Pickunka
Not Present: Jim Phaneuf, Bryan Nicholas, Dodie
Call to Order: The meeting commenced at 10:08
Approval of Minutes: No Minutes
The Building Committee and Historical Society discussed the MBLC grant, the Town Hall Renovation. We reviewed the history of the grant and went over our talking points for the upcoming Town Meeting. Historical Society members expressed their support of the project.
Meeting adjourned: 11:00AM
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