Building Committee Meeting Minutes
Saturday, January 16, 2010, 9:00AM
Hatfield Public Library, non-fiction area (downstairs)
1.Call to Order. Present are Harold Green, Stephen Hale (Architect), Ed Lesko, Dodie Gaudet, Lynn Omasta, Susan Gaughan, Martin Antonetti, Mary Williams and Eliza Langhans (Librarian)
2. Welcome and Introductions. Note that at the time of the meeting only Harold, Lynn, Susan and Mary have submitted their letters to the town and been sworn in as official committee members. Only they can vote. Special welcome to Ed Lesko, our representative from the Board of Selectman.
3. Officer Elections.
MOVED, SECONDED, VOTED: Harold is the Chair of the Building Committee.
MOVED, SECONDED, VOTED: Lynn is the Vice Chair.
MOVED, SECONDED, VOTED: Lynn is also Contracts Administrator.
Eliza will act as Secretary (staff position)
4. Mission and Objectives
The Committee reviewed the public comments made on the schematic design. Many of the comments were vague, and conversations with library patrons and community members were brought into the discussion. One issue that came up was an aversion to the handicapped access ramp on the front of the building. One option would be to close of the front entrance but the committee foresees objections to that as well. A variance might allow the front entrance to remain in use without handicapped access, but may not be obtainable. Committee members favor demonstrating to voters that the handicapped ramp could be attractive and discreet rather than a mar on street view of the library.
Two other issues that came up were the meeting room and children's area being upstairs. Committee members protested the idea of any redesign, and questioned how small changes could be made without a complete redesign which would cost time and money. The Librarian expressed concern about staffing costs for the new building and Ed expressed similar concern regarding ongoing maintenance costs. Ed pointed out that the Town currently can't afford the new building, though the situation may changed in future years. He also suggested a non-binding ballot question which would gauge attitudes towards the new building by town voters. Harold voiced doubts as to the effectiveness of this technique.
Stephen Hale recommended that we all read The ABC's of Library Promotion. He lent his copy to Harold who will pass it around.
The Committee reviewed the timeline for the MBLC application process. This timeline currently stands as follows:
The meeting adjourned at approximately 11:00AM.
Saturday, January 16, 2010, 9:00AM
Hatfield Public Library, non-fiction area (downstairs)
1.Call to Order. Present are Harold Green, Stephen Hale (Architect), Ed Lesko, Dodie Gaudet, Lynn Omasta, Susan Gaughan, Martin Antonetti, Mary Williams and Eliza Langhans (Librarian)
2. Welcome and Introductions. Note that at the time of the meeting only Harold, Lynn, Susan and Mary have submitted their letters to the town and been sworn in as official committee members. Only they can vote. Special welcome to Ed Lesko, our representative from the Board of Selectman.
3. Officer Elections.
MOVED, SECONDED, VOTED: Harold is the Chair of the Building Committee.
MOVED, SECONDED, VOTED: Lynn is the Vice Chair.
MOVED, SECONDED, VOTED: Lynn is also Contracts Administrator.
Eliza will act as Secretary (staff position)
4. Mission and Objectives
The Committee reviewed the public comments made on the schematic design. Many of the comments were vague, and conversations with library patrons and community members were brought into the discussion. One issue that came up was an aversion to the handicapped access ramp on the front of the building. One option would be to close of the front entrance but the committee foresees objections to that as well. A variance might allow the front entrance to remain in use without handicapped access, but may not be obtainable. Committee members favor demonstrating to voters that the handicapped ramp could be attractive and discreet rather than a mar on street view of the library.
Two other issues that came up were the meeting room and children's area being upstairs. Committee members protested the idea of any redesign, and questioned how small changes could be made without a complete redesign which would cost time and money. The Librarian expressed concern about staffing costs for the new building and Ed expressed similar concern regarding ongoing maintenance costs. Ed pointed out that the Town currently can't afford the new building, though the situation may changed in future years. He also suggested a non-binding ballot question which would gauge attitudes towards the new building by town voters. Harold voiced doubts as to the effectiveness of this technique.
Stephen Hale recommended that we all read The ABC's of Library Promotion. He lent his copy to Harold who will pass it around.
The Committee reviewed the timeline for the MBLC application process. This timeline currently stands as follows:
Grant Round Schedule
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| 2011 |
| Activities | Grant Round |
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| MBLC Announces Next Grant Program | Jun 2010 |
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| Libraries Submit Letters of Intent Due | Sept 2010 |
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| Libraries Attend Applicant Workshops | Oct & Nov 2010 |
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| Libraries Submit Applications | Dec 2010 |
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| MBLC Reviewers Review Applications | Jan - Mar 2011 |
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| MBLC Approves of Awards & Wait List by | May 2011 |
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| Libraries Secure Local Funding/ |
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| Accept Award | Nov 2011 |
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| Libraries Start Construction no later than | Nov 2012 |
5. Meeting Schedule
A meeting has been proposed with the newly formed Library Foundation and the Library Trustees. No moderator will be needed for that meeting. Harold will make a poll using Doodle to find a time when we can all meet, preferably a Wednesday evening. We will meet at the library so the Committees will have physical reference points while going over the plans. The next meeting for the Building Committee will be February 10th. We will continue meeting on the 2nd Wednesday of each month.The meeting adjourned at approximately 11:00AM.
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