Building Committee Meeting Minutes (Approved 3/17/2010)
Wednesday, March 10, 2010
Hatfield Public Library
The meeting was brought to order at 6:37PM. Present were Eliza Langhans (Librarian and Recording Secretary), Susan Gaughan (Vice Chair) and Dodie Gaudet (Trustee Liason). Martin Antonetti (Historical Commission Rep) arrived at 6:55.
1. Call to Order. Discussion determined that, once Martin arrived, the Committee would have quorum.
2. Membership. The Committee discussed possible replacements for Lynn and the need to contact Milton to determine if he intends to continue with the Committee. Since Milton is currently out of town, this will have to wait. Dodie volunteered to contact Bob Flaherty and ask him to post a newspaper piece advertising the need for members of both the Building Committee and Foundation. Eliza Langhans will be the contact point for interested parties. Any new members will have to be approved by both the Board of Trustees and the Board of Selectman.
3. Foundation/Building Committee Joint Meeting. Reaction to the joint meeting between the Foundation and the Building Committee was positive. Eliza discusses the upcoming Foundation meeting and the need for the two committees to work closely as we promote public awareness of the Library Building Project.
4. Action Plan. Martin asks for clarification regarding the most important roles of the Building Committee in the upcoming months. Committee members name grant-writing, public forums, networking with community groups and supporting the Foundation. Eliza adds that we need to respond to community comments and concerns. It is essential to the project that community members understand and support all aspects of the plan.
The Committee discusses how to get groups like the Historical Society more involved with the plan. We decide to see if Committee members can attend the Society's April 15th meeting or the May 20th meeting.
Committee members emphasize the need to keep generating positive interest in the project and to get started now on the many components of our grants and applications. For that reason, we decide to create a Building Committee Action Plan consisting of a timeline, list of groups with whom we can network and how, and a list of potential "issues" with the building and how we are going to address them. Eliza will outline this plan and post it on Google Docs for all to edit. For those of you who are not familiar with Google Docs, Eliza will be happy to give you a tutorial. Remember that you can edit the document directly. We will always be able to view earlier iterations. Also, more than one person can edit the document at once. If you would like to make a comment or ask a question without actually changing the text you can hit "control+M" to make a comment.
5. The Committee is concerned that we have much to do and do not want to wait until next month's meeting. Therefore, a meeting is scheduled for March 17th at the library at 6:30PM. All those present will be able to attend this meeting and hope that other members will be able to attend as well. We will still have our "regular" meeting on April 14th.
6. Review of Minutes - postponed from the start of the meeting due to lack of quorum. MOVED, SECONDED, VOTED: Approve last meeting's minutes.
The meeting adjourned at 8:02PM.
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Building Committee History and Mission
A year ago, The Library Facilities Needs Assessment Committee (LFNAC) completed its charge and presented its recommendation to the residents of Hatfield at the annual town meeting. The committee had hired an architect, considered various scenarios and come to the conclusion that the best solution for the much-too-small Hatfield Public Library was to renovate and add on to the current building.
LFNAC recently evolved into the Building Committee with some changes. Ed Lesko was appointed as the Selectboard's representative to the Committee and Bryan Nicholas has also joined the group. Members of LFNAC who are continuing on the Building Committee are Harold Green, chair; Susan Gaughan, vice-chair; Dodie Gaudet, Trustee liaison; Martin Antonetti, Historical Society liaison; and Mary Williams. Lynn Omasta and Milton Howard have were not able to continue but we thank them for the many contributions they made. Recently appointed Library Director Eliza Langhans is an ex-officio member. The new Committee is planning a series of forums to solicit comments about the plans and will be applying for CPA money to help fund the renovation. This blog includes the Minutes of all Building Committee meetings.
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