Meeting Minutes 1/18/2011

Meeting Minutes - Approved September 25, 2011
Hatfield Public Library Building Committee
Hatfield Public Library/Conference Call
18 January 2011

Present: Dodie Gaudet, Mary Williams, Harold Green, Stephen Hale (architect), Susan Gaughan and Eliza Langhans (librarian and recording secretary)
Not Present: Jim Phaneuf, Bryan Nicholas

Call to Order: Due to extreme weather conditions, all parties are participating in a conference call. Harold and Stephen are at the Library.

Committee Membership Status Updates: Deferred to the next meeting.

Approval of Minutes: Deferred to the next meeting.

MBLC Grant: The Committee discusses what is left for the completion of the grant, which is due in a week and two days. Eliza notes that we need Harold’s signature on the title page as well as the total cost estimate. We need to purchase 8 (or more) three inch binders. The MBLC has provided dividers which Eliza has at the Library. We need to check carefully to make sure we have all the appendices. We also need updated numbers for volume capacity in the new building, which Stephen will provide.

Eliza asks that all Committee members keep an eye out for consistent formatting as they read over the grant. Harold suggests some minor changes to the photo captions. Eliza will make the changes.

Harold submitted the documentation to the Massachusetts Historical Commission. We will need the Board of Selectman’s signatures on the final application and need to complete it in time to meet with them.

Other: In other business, Harold will buy one or more set of frames so we can hang up the renderings in the Library and Town Hall. Harold will also try to get on Hatfield Currents.

Meeting adjourned.
Next Meeting: February 9th at 6:00PM at the Library