Meeting Minutes - Approved December 8th 2010
Hatfield Public Library Building Committee
Hatfield Public Library
10 November 2010
Present: Bryan Nicholas, Dodie Gaudet, Mary Williams, Harold Green, Stephen Hale (architect), Susan Gaughan and Eliza Langhans (librarian and recording secretary)
Not Present: Jim Phaneuf
Call to Order: The meeting commenced at 6:00PM
Committee Membership Status Updates: Ed Lesko has resigned from the Committee due to time constraints. We are now short three members and do not have a liaison with the Board of Selectman. Dodie will act as recording secretary while Eliza is away in December.
Approval of Minutes: Minutes from both the October 13th and the October 27th meeting were approved.
Historical Commission/Society: Harold reported on the meeting with the Historical Commission on 11/9. Two members of the Commission were not at the meeting, preventing those present from making any decisions. Members of the Historical Commission will meet with the Historical Society on 11/18. Dodie, Susan and Harold volunteer to attend as well. Unfortunately, the meeting will be very short (1/2 hour) so there is some concern over whether a decision will be reached. The biggest concern from the Historical Commission regarding the current plan is the flooding. Harold is concerned that if the project changes too significantly that we will need to get a second vote from the Town approving the concept. This would have to take place at the Spring Town Meeting. Harold will contact the Selectman to ask if Town Counsel can advise on the matter.
There is also concern from Building Committee members as to where museum exhibits will go if library construction commences before the museum is ready to move into Town Hall. This leads to a side discussion about where books and library materials will go during construction. There is a general consensus that while at least some portion of the library (Eliza suggests popular fiction, new non-fiction, audio books and DVDs as well as a selection of Children’s items) should remain open, some portions of the collection will also have to be put in storage. Although it might be nice to have construction be staggered so that the building could remain open throughout construction, this may not be feasible for health, safety and aesthetic reasons.
Renderings: Moved, Seconded, Approved: Pay the bill for the renderings using the remaining grant money. Harold will pay for the fourth rendering which was not covered in the original estimate.
Video Project Status: The video is done. Eliza made two versions and will share them with the committee as soon as she has a copy on DVD.
Capital Planning Form: Eliza read off a small change and had Dodie sign the form (the form was already approved at a previous meeting).
MBLC Grant: The Committee went through the grant in detail and assigned members to work on different sections. The entire application will be on Google Docs so that individuals can work on their sections and other Committee members can view progress.
Motioned, Seconded, Approved: Appoint Bryan Nicholas acting Owner’s Project Manager until we are ready to hire someone. Bryan is well qualified and will provide Eliza with his credentials to include in the grant.
Next Meeting: December 8th at 6:30PM at the Library
The meeting adjourned at 8:17.
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Building Committee History and Mission
A year ago, The Library Facilities Needs Assessment Committee (LFNAC) completed its charge and presented its recommendation to the residents of Hatfield at the annual town meeting. The committee had hired an architect, considered various scenarios and come to the conclusion that the best solution for the much-too-small Hatfield Public Library was to renovate and add on to the current building.
LFNAC recently evolved into the Building Committee with some changes. Ed Lesko was appointed as the Selectboard's representative to the Committee and Bryan Nicholas has also joined the group. Members of LFNAC who are continuing on the Building Committee are Harold Green, chair; Susan Gaughan, vice-chair; Dodie Gaudet, Trustee liaison; Martin Antonetti, Historical Society liaison; and Mary Williams. Lynn Omasta and Milton Howard have were not able to continue but we thank them for the many contributions they made. Recently appointed Library Director Eliza Langhans is an ex-officio member. The new Committee is planning a series of forums to solicit comments about the plans and will be applying for CPA money to help fund the renovation. This blog includes the Minutes of all Building Committee meetings.
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